Location  : Santa Maria

 

Job Number : 202200391

 

Opening Date : 01/09/2025

 

 

Position Summary

Allan Hancock College is seeking a talented human resources professional to facilitate the district's recruitment and onboarding programs, in addition to supporting district-wide professional development activities. The ideal candidate will be self-motivated, customer service-focused, creative, innovative, organized, outgoing, and comfortable interacting and working with employees at all levels in the district.

DEFINITION
Under the general supervision of the appropriate human resources administrator, assists in the coordination of employee recruitment, onboarding, training and professional development activities as well as general human resources functions. This position serves as a face of the college's recruitment and professional development efforts and acts as the equity representative for employee recruitments to ensure an equitable recruitment process and to promote diversity in the hiring process; and values and promotes the vision and mission of the college.
 
CLASS CHARACTERISTICS
This is a classified confidential paraprofessional position distinguished by providing support in recruitment activities, orientation, onboarding, training, professional development and records maintenance for new and current employees, and general human resources functions, including, labor relations and contract administration. Incumbents serving at this advanced level have, in the regular course of duties, access to, and may possess information relating to employer/employee relations, extensive contact with the public and staff, will perform duties that require knowledge of district policies, rules, regulations, collective bargaining contract provisions, Education Code, have knowledge of the organizational structure related to human resources and employee benefits; and must maintain high levels of confidentiality. Incumbents in this position support student learning outcomes and institutional effectiveness by serving as a Human Resources main point of contact for recruitment and professional development.

 

 

Essential Functions and Qualifications

ESSENTIAL FUNCTIONS
The Human Resources Analyst will be assigned to one of the following areas of focus in addition to sharing the general essential functions. 
 
RECRUITMENT

1. Facilitates all employee recruitment and selection activities for management, faculty, classified, and temporary positions, including organization and maintenance of recruitment records and the District’s applicant tracking system and serve as equity representative for recruitment activities and monitors for adverse impact;
2. Innovate the District's recruitment efforts to encourage well-qualified and diverse pools of applicants and monitors all recruitments for adverse impact;
3. Facilitate the hiring process for recruitments to ensure that all steps are completed, and that required training is provided;
4. Coordinate all aspects of the screening and interview process according to district policies and procedures, collective bargaining, and EEO regulations (pursuant to Title 5, California Code of Regulations);
5. Assist in the development, review, monitoring, and evaluation of the district’s Equal Employment Opportunity Plan annually; support Chancellor’s office initiatives as they relate to equal employment and Title 5 as it relates to recruitment and hiring.
6. Post positions and maintain the appropriate data in the District's applicant tracking system;
7. Serves on the Diversity, Equity, Inclusion, and Access/Equal Employment Opportunity (DEIA/EEO) Committee as the subject matter expert for equal employment.

TRAINING & DEVELOPMENT 

1. In collaboration with the various constituent groups, coordinates the research, design, planning and implementation of college-wide employee professional development and training needs.
2. Monitors and tracks expenditures for the professional development budget; maintains memberships and liaison relationships with state professional development organization; prepares purchase requisitions and budget transfers electronically.
3. Monitors mandatory training for district employees and ensures compliance with state and federal training requirements.
4. Prepares and maintains reports and surveys for professional development and maintains system to track staff development events and activities to include faculty flex activities to report to the state chancellor’s office.
5. Communicate and coordinate with various district departments as appropriate to ensure efficient operation of professional development and training events.
6. Develop, facilitate and present various professional development training and college-wide events related to Human Resources.
7. Innovate, monitor and coordinate the performance evaluation process according to board policy and collective bargaining agreement regulations for administrators, confidential/supervisory, and classified employees.
8. Maintain district professional development website and calendar.
9. Serves as co-chair for the professional development committee as the subject matter expert for professional development.

 

GENERAL ESSENTIAL FUNCTIONS

1. Train interview committee members, as necessary, to utilize the applicant tracking system;
2. Perform research and conduct surveys to determine appropriate advertising strategies and maintain a network of advertising vendors to contact for recruitment activities as necessary;
3. Maintain recruitment records and Equal Employment Opportunity (EEO) diversity statistics and complete regulatory reporting requirements;
4. Conduct confidential reference checks for individuals, companies, organizations and public agencies as needed while using tact, discretion and analytical ability, in determining the qualifications of potential applicants; 
5. Develop relationships with other institutions in support of the District's recruitment efforts;
6. Arrange for administrators and faculty attendance at recruitment fairs; attends recruitment fairs, conferences, and workshops as needed or required to ensure compliance with new and revised legislation with regard to Equal Employment Opportunity or Title 5 regulations;
7. Coordinate the development of orientation and onboarding process for all new employees of the District, including preparing initial salary placement and processing incumbents in HRIS system; 
8. Monitor recruitment and professional development budgets, process and enter budget transactions;
9. Coordinate employee tuberculosis testing, DMV pull program, and fingerprinting requirements in accordance with District board policy and procedures, and state law;
10. Prepare documents and information for the monthly board agenda items related to staffing;
11. Conduct new hire orientations;
12. Support other Human Resources staff in various duties including data entry, column movement, retirements and resignations, employee leaves, workers compensation, collective bargaining, annual reporting, compensation and classification studies, etc.;
13. Supports internal personnel investigations as necessary;
14. Support human resources administrators in labor relations including negotiations;
15. Serve on District councils and committees as required;
16. Perform other related duties as required. 

Knowledge of:

• Principles, practices and techniques of human resources in a public agency setting, including recruitments, selection, and equal employment opportunity; 
• Job analysis and classification; 
• Compensation analysis and administration; 
• Interpretation of laws, regulations, policies and procedures;
• Methods, practices, terminology and procedures used in working with various employee groups of the college, and human resources administration;
• Collective bargaining, agreements, and procedures related to job development, recruitment and hiring, and salary administration;
• State and Federal laws, codes and regulations concerning Human Resources and Benefits administration;
• Business processes related to HR and Payroll;
• Research methods, report writing and proof-reading techniques;
• Technical aspects of processing new employees and maintenance of employee's files;
• Interpersonal skills using tact, courtesy, and professionalism;
• Record keeping techniques;
• Educational payroll, retirement systems, group health plans and applicable laws and regulations;
• Current technologies, personal computer, and associated office software such as word processing, spreadsheet, presentation, and/or database software;
• Use of new or additional equipment brought about by new technology that may be incorporated with the level of responsibility and complexity of the tasks required;
• Data entry and retrieval techniques;
• Correct usage of English, grammar, spelling, punctuation, and vocabulary; 
• District policies and procedures.

 
Demonstrated Ability to:

• Prepare clear and concise reports, correspondence, procedures and other written materials;
• Interpret, explain, and ensure compliance with District policies and procedures, complex laws, codes, regulations, and ordinances;
• Establish, maintain, and foster positive and effective working relationships with those contacted in the performance of duties;
• Alphabetize and file accurately;
• Understand scope of authority in making independent decisions;
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner, set priorities and meet critical deadlines;
• Complete work with constant interruptions;
• Conduct complex research projects on a wide variety of human resource topics;
• Operate modern office equipment including computer equipment and specialized software application programs;
• Analyze transcripts for required degrees, upper graduate level coursework and other related requirements;
• Compose correspondence and written materials independently;
• Maintain confidentiality of sensitive and privileged information;
• Prepare and maintain a variety of manual and automated personnel files and records.

Working Conditions:

• This is an FLSA exempt position;
• Duties are primarily performed in an office environment, at a desk or at a computer;
• The incumbent will experience interruptions while performing normal duties during the regular workday;
• The incumbent will have a contact in person or via email with staff and the general public.

Physical Demands:

• Read and comprehend printed matter, text, and data on computer monitors;
• Communicate intelligibly and effectively via speech, telephone, written correspondence, and/or email;
• Sit or stand for extended periods of time; reach, push, pull; occasionally stoop, kneel, and bend;
• Regularly lifts, carries, and/or moves objects weighing up to 10 pounds;
• Exert manual dexterity sufficient for keyboard and other office equipment operation.

Special Qualification:
Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and of staff and students with physical and learning disabilities.

 

Minimum Qualifications

Education and Experience:
A bachelor's degree in Human Resources, Business Management, Business Administration, Public Administration or related field and three (3) years of experience in Human Resources, OR an associate's degree/graduate certificate and five (5) years of increasingly responsible Human Resources experience OR any equivalent combination of education, training and experience.

 

Additional Information

This recruitment is open until filled. The initial review of applications is February 3, 2025. Applications received by the February 3, 2025 filing deadline will be given priority consideration.

This is an FLSA exempt position. 

Regular Work Schedule: Monday - Friday, 8:00 a.m. - 5:00 p.m. 

To be considered for this position, the candidate must submit the following application materials:

• Cover letter;

• A current and complete resume/CV of education and professional experience.

Allan Hancock College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Allan Hancock College will not sponsor any visa applications.