HR Assistant
Job Description
Posting Number
PG194278SPInternal Recruitment
NoWorking Title
HR AssistantAnticipated Hiring Range
$27,000 - $31,500 (25 hours/week)Work Schedule
Monday - Friday, 9:00am – 2:30pm; Flexible work arrangements are available. Please note that flexible work arrangements are subject to change based on the unit's business needs.Job Location
Raleigh, NCDepartment
Office of Information TechnologyAbout the Department
NC State’s Office of Information Technology (OIT) provides campus-wide computing, information and communication technology services in support of the university’s academic and administrative goals.
OIT Vision: Be the IT organization people seek out as a partner for providing visionary strategies, creative solutions, objective information, and effective and efficient services in order to help them achieve their mission and goals.
OIT Mission: To provide nimble, effective, efficient and collaborative IT services, solutions and strategies in a timely and helpful manner that assists the university, state and nation in achieving their strategic goals.
OIT Business Services provides financial and human resource management and support to all OIT employees.
OIT Vision: Be the IT organization people seek out as a partner for providing visionary strategies, creative solutions, objective information, and effective and efficient services in order to help them achieve their mission and goals.
OIT Mission: To provide nimble, effective, efficient and collaborative IT services, solutions and strategies in a timely and helpful manner that assists the university, state and nation in achieving their strategic goals.
OIT Business Services provides financial and human resource management and support to all OIT employees.
Essential Job Duties
The Human Resource Assistant provides administrative and HR support to the Office of Information Technology. This position focuses on student, temp and unpaid appointments; electronic file management; planning events; reconciliation of leave balances and WolfTime assistance.
Essential Duties Include:
- Oversees process for electronic filing by uploading and scanning employee documents into OnBase file system.
- Manages new hire process for Student Workers, Temps and Unpaid Appointments
- Monitors and keeps track of background check endorsements
- Approve and enter time for bi-weekly employees
- Ensuring supervisors are approving time-sheets in a timely manner and exceptions are being resolved
- Provide supervisors reports on their temps/students to see when separation dates are approaching.
- Terminates/Separates bi-weekly employees at request of manager(s)
- Assists with logistical preparation for events and meetings, which includes reserving space, ordering awards, printing certificates and catering orders.
- Assist with monthly reconciling of employee leave balances via WolfTime
- Maintains and updates spreadsheet for employee salaries and distributions
- Manages yearly WolfTime Certification Process
- Runs HR Queries
- International Employment Liaison
Other Responsibilities
Other duties and special projects as assigned.
Minimum Experience/Education
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications
- Strong oral and written communication skills.
- Excellent attention to detail.
- Ability to quickly adapt to changing priorities and demands.
- Ability to learn new software.
Preferred Qualifications
- Experience using Google Workspace such as Gmail, Calendar, Docs, Sheets and/or Slides and Microsoft Office.
- Experience with OnBase.
- Knowledge of HR policies and procedures for hiring temporary and student employees.
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
10/14/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
10/18/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please attach a cover letter, resume, and a separate document containing contact information for three professional references. Note that a current or most recent supervisor should be one of the references on the list.
Position Number
00105930Position Type
SHRAPosition Classification Band Title
Administrative Support SpecialistPosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 34,602 - $ 58,870Salary Grade Equivalency
GN08Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
0.625Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
YesTime-Limited Appointment Length (if applicable)
3yrsDepartment Id
510501 - OIT Business ServicesAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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