This is a continuous recruitment for an applicant pool to fill part-time, substitute, temporary, or hourly assignments on an as needed basis.

Departments or Divisions will refer to the pool of applications on file, as needed, to fill temporary assignments. Applicants will remain in the pool for at least 12 months.

Compensation will be based on the position that is being subbed. Substitute compensation will be calculated using Step 1 of the Range the classification is placed on the Classified Salary Schedule.

Under direction, performs a variety of specialized office administrative and program support duties for assigned departmental program and/or project(s); coordinates, implements, and monitors the daily activities and administration of assigned program/project; communicates and collaborates with internal staff, students, external stakeholders, and the public; conducts research and analysis and prepares a variety of reports and documents in support of program/project goals; develops, summarizes, and maintains administrative and fiscal records; provides technical and administrative support to program management staff; and performs related duties, as assigned. 

Receives direction from assigned supervisory or management personnel.   Exercises no direct supervision over staff.

This specialized classification is responsible for independently performing a variety of administrative duties in support of an assigned program and/or project, including the coordination of activities, reports, and stakeholder engagement. Positions in the classification rely on experience and judgment to perform their assigned duties.   Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines, and methods to complete assignments. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements. 

EXAMPLES OF TYPICAL JOB FUNCTIONS 

Management reserves the right to make reasonable accommodations so that qualified employees with verified medical conditions can perform the essential functions of the job.

• Coordinates, implements, and monitors the daily activities and administration of an assigned program/project; performs specialized administrative duties including data collection, grant monitoring, and report preparation. 
• Coordinates and maintains budget tracking and reconciliation systems; resolves discrepancies; assists in the development of contracts; generates and compiles data for budget purposes.
• Participates in the oversight and monitoring of grants and special funds; ensures compliance of grant budgets with policies, regulations, funding agency requirements, and accounting protocols and procedures; and documentation requirements are met.
• Performs specialized program service delivery duties such as interviewing duties for program eligibility; orienting students, parents and others to the program; reviewing students’ academic progress; supporting them academically with tutorials and skills building for academic success, and related student support tasks.
• Establishes and maintains contact and working relationships, and serves as a liaison with faculty, staff, students, public and private organizations, stakeholders, and other entities; promotes program/project services and objectives; researches and provides information on local community resources available to students; serves on assigned task forces and committees; and assists with researching and resolving questions or issues.
• Participates in and/or coordinates a variety of activities including workshops, tours, presentations, careers fairs, and outreach events which promote the District and its programs; prepares and disseminates a variety of information including brochures and fliers.
• Attends to a variety of business and administrative details such as preparing and monitoring contracts, grants, and agreements, ordering supplies, processing requisitions, and scheduling meetings and travel. 
• Provides administrative support to District commissions, committees, and task forces, including compiling and distributing agenda packets, compiling back-up documentation for agenda items, attending meetings, formatting and distributing minutes and correspondence, and following-up on decisions.
• Prepares business documents and reports; researches, compiles, and organizes information and data for specialized reports or projects; checks and tabulates standard mathematical or statistical data.
• Inputs and retrieves data into various program, department, District, and/or state software applications and database systems; maintains program and/or department-specific databases. 
• Creates and organizes records and files; maintains and/or establishes filing systems; audits files for compliance with mandated requirements.
• Works productively and cooperatively with others by demonstrating respect, patience and equitable treatment of all internal and external customers.  
• Observes and complies with all District and mandated safety rules, regulations, and protocols. 
• Performs related duties as assigned.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.   A typical way to obtain the required qualifications would be:

Education:

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