The San Diego Center for Acquired Immunodeficiency Syndrome (AIDS) Research (SD CFAR) is one of 19 National Institutes of Health (NIH) funded academic centers providing administrative and shared research support to synergistically enhance and coordinate high-quality human immunodeficiency virus (HIV)/AIDS research projects at academic institutions across the U.S. The SD CFAR supports multidisciplinary research to end the HIV epidemic and is recognized as a Tier 3 Center at the highest quality of research and funding. SD CFAR includes researchers at UC San Diego, San Diego State University, La Jolla Institute for Immunology, Scripps Research, and the VA San Diego Healthcare System.

Under the supervision of the Administrative Director, the Operations Coordinator is responsible for the full range of administrative, development, and fiscal support for SD CFAR. This includes coordinating complex assignments including drafting and editing operations and development documents, researching and preparing briefings and reports, contributing to the NIH progress report, organizing and maintaining office systems, maintaining SD CFAR's website, updating and maintaining the administrative database, providing excellent customer service on the phone and in person, coordinating events, and providing operations support to advisory boards. Responsible for the preparation of purchase orders, travel arrangements, and reimbursements with appropriate approval. Responsible for updating and maintaining the SD CFAR PI's CV and biosketch. Must be willing to balance multiple responsibilities. Other duties assigned as needed.

• Thorough knowledge of accounting principles and practices for financial analysis of budgets. Experience in producing financial and expense reports. Skill to monitor financial activities and transactions for report generation, purchasing, travel vouchers, accounts payable, and accounts payable/receivable.

• Demonstrated experience providing senior-level administrative support, including organizing and prioritizing tasks, scheduling meetings, serving as a liaison to on- and off-campus entities, and managing general office needs. Strong use of initiative, sound judgment, independent thought, and precise attention to detail with a high level of professionalism required.

• Demonstrated proficiency in using and adapting computer software programs to meet office needs. Proficient in the use of Microsoft Office Suite, including using and creating Excel spreadsheets, creating and modifying Word documents, and utilizing Outlook (email, calendar) on a daily basis. Proficient in web-based applications, graphics programs, and ability to provide support to others in Microsoft Office and other PC software.

• Analytical skills to recognize problems, present alternatives, implement solutions and follow-through to ensure effective change with particular attention to detail.

• Strong attention to detail and focus on accuracy. Ability to confidently proof and finalize external documents. Strong organizational skills.

• Excellent written and oral communication skills that demonstrate correct grammar usage, syntax, edit and format, with ability to communicate clearly and effectively to a diverse group of people, both in person, on the telephone and in written form.

• Experience using databases to retrieve up-to-the-minute and historical information to produce reports and run queries. Experience with donor databases preferred.

• Demonstrated ability to maintain confidentiality in all matters, including those relating to sensitive donor relations

• Resourcefulness in independently finding appropriate solutions to complex problems, operational and administrative, and use of initiative in implementing solutions or making recommendations. Ability to anticipate problems and take necessary actions to mitigate potential negative effects.

• Proven excellent organizational skills. Demonstrated ability to prioritize workload, meet deadlines, and work with frequent interruptions under constantly changing priorities in a fast-paced operation while exhibiting extreme attention to detail and high degree of accuracy at all times.

• Demonstrated ability to operate office equipment proficiently, including copiers, scanners, and FAX machines.

• Demonstrated interpersonal, written and oral skills with the ability to interact in a positive, professional manner with diverse and demanding clientele, including gift prospects, donors, volunteers, prominent social and business figures and campus administrators, using tact, diplomacy and discretion. Demonstrated ability to establish and maintain positive working relationships with colleagues, faculty, donors, volunteers and university departments and administration.

• Ability to foster the Principles of Community by encouraging and developing a collaborative and positive environment among colleagues. Strive to maintain a climate of fairness, cooperation and professionalism. Commitment to the highest standards of civility and decency toward all. Committed to promoting and supporting a community where all people can work and learn together in an atmosphere free of abusive or demeaning treatment.

• Demonstrated experience with webpage content development and maintenance.

• Experience organizing and coordinating event and meeting logistics. Experience arranging travel, including booking, creating itineraries, and reconciling expenses.

• Employment is subject to a criminal background check.

• Occasional evenings and weekends may be required.