The West Valley-Mission Community College District is seeking a talented leader to fill the position of Executive Director, Human Resources, Employee Relations.

The West Valley-Mission Community College District is located in Silicon Valley, the center of the world’s high tech industry. The district is composed of two colleges: West Valley College in Saratoga and Mission College in Santa Clara. Together they enroll more than 13,000 students with diverse backgrounds who attend day, evening, and weekend courses in addition to distance learning. The two colleges offer a rich array of academic programs and student support services to meet the multi-faceted educational needs of the communities served.

Our service area is one of the most ethnically diverse in the nation and includes: Campbell, Cupertino, Los Gatos, Monte Sereno, Santa Clara, Saratoga, Sunnyvale, northern Santa Cruz County, and San Jose, California’s third largest city. Unique to our service area are the many advancement, community service and educational opportunities present in the high-tech business sector, as well as the challenges presented by a high concentration of low-income schools receiving Title I assistance.

The West Valley-Mission Community College District is committed to achieving student success through innovative and effective lifelong education and career opportunities, which include associate degrees, certificates, transfer, occupational programs, workforce development, pre-collegiate, global, and community education programs.

The purpose of this position is to plan, organize, direct and coordinate the activities of assigned areas within the human resources division including compliance, training, organizational development, and employee relations; to serve as the district Title IX coordinator; to coordinate compliance and employee relations activities with other district departments; and to provide highly complex administrative assistance to the Vice Chancellor, Human Resources.

Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.

Assignment

This is a classified administrator position with an anticipated start date of October 2024. This is an exempt, management position and is not subject to overtime.

Location: District Office located at West Valley College, Saratoga, CA

Salary and Benefits

Salary Range:

• Initial hire range: $203,249-$216,464 annually (Administrative Salary Schedule, Range 28, Steps A-C).
• Annual salary step increases to maximum of salary range, $253,387 annually (Administrative Salary Schedule, Range 28, Step H).

Benefits include:

• Additional compensation: $2,000 for doctorate added to base salary annually, to be prorated on a monthly basis.
• Employer-contributed medical, dental and vision for employee, spouse, and/or dependents.
• Employer-paid long term disability for employee.
• Employer-provided life insurance.
• 14 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
• 22 days vacation leave accrued annually (25 days after 5 years).
• 12 days sick leave accrued annually.
• Personal necessity leave and personal business leave.
• Professional development and renewal leave.
• $1000 longevity award annually after 10 years of service and $1,500 longevity award annually after 15 years of service.
• CalPERS pension plan.

Minimum Qualifications

Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

• Understanding of, and sensitivity to the diverse academic, socio-economic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff;

AND

• Equivalent to a Bachelor’s degree from an accredited college or university with major course work in public administration or related field;

AND

• Seven years of increasingly responsible experience in human resources, including two years of administrative and management responsibility.

Desired Qualifications

The ideal candidate will also demonstrate the following desired qualification(s):

• Experience and exposure to FLSA, ADA, EEO, Title IX, FMLA, Title V, and Compliance.
• Experience with Employee Relations and maintaining effective, cooperative, and collaborative relationships with others;
• Experience or training as a Deputy Title IX Coordinator or full Coordinator;
• Experience in needs assessments, planning, and conducting training programs;
• Experience investigating and resolving discrimination and harassment complaints.

Knowledge and Abilities

Knowledge of:

• Principles and practices of human resources management, public sector employment law, personnel administration, compliance administration, training and development.
• Principles and practices of supervision, training, and performance evaluations.
• Principles and practices of budgets, long‐range planning and financial projections.
• Principles and practices of collective bargaining, employee relations, and labor relations.
• Principles and practices of leadership, motivation, team building, and conflict resolution.
• Pertinent local, state, and federal laws, rules and regulations.
• Principles and practices of participatory governance.
• Organizational and management practices as applied to the analysis and evaluation of programs.
• Principles and practices of organization, administration, and personnel management.
• Principles and practices of budget preparation and administration.

Ability to:

• Plan, direct, and control the administration and operations of the Human Resources department.
• On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports and related documents; know and interpret laws, regulations, codes and procedures; observe performance and evaluate staff; problem solve division related issues; and explain and interpret policy.
• On a continuous basis, sit at desk and in meetings for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Prepare and administer department budgets.
• Develop and implement department policies and procedures.
• Gain cooperation through discussion and persuasion.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Interpret and apply district and department policies, procedures, rules and regulations.
• Supervise, train, and evaluate assigned staff. Use sound judgment in recognizing scope of authority.
• Operate and use modern office equipment including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties.
• Communicate effectively orally and in writing.
• Relate effectively with people of varied academic, cultural, and socio‐economic backgrounds using tact, diplomacy, and courtesy.
• Establish and maintain effective, cooperative, and collaborative working relationships with others.
• Work beyond normal business hours, attend evening meetings and/or perform weekend work, and travel.

Examples of Duties and Responsibilities

Duties may include, but are not limited to, the following:

• Develop, plan, and implement department goals and objectives; recommend and administer policies and procedures.
• Coordinate department activities with those of other departments, and outside agencies and organizations; provide staff assistance to the Vice Chancellor; prepare and present staff reports and other necessary correspondence.
• Direct, oversee, and participate in the department’s work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods and procedures.
• Supervise and participate in the development and administration of the Human Resources budget; direct the forecast of additional funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures.
• Select, train, motivate, and evaluate staff; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures; maintain discipline and high standards necessary for the efficient and professional operation of the department.
• Direct and coordinate the day‐to‐day operations of the Human Resources Department, including recruitment and selection, equal opportunity and diversity outreach, compensation and classification, benefits, personnel processing, personnel recordkeeping, accommodations, personnel policies, employee appraisal and recognition, contract administration, and employee relations.
• Participate in labor contract negotiations with various bargaining units; research, analyze and implement labor contract provisions pertaining to assigned functions.
• Assist with management of grievances, including grievance analysis and responses as assigned.
• Direct, oversee and participate in the development of the human resources work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures.
• Direct and oversee the development, design, administration, implementation, and evaluation of the district’s health and welfare benefits programs, including medical, dental, vision, long‐term disability, employee assistance program, and workers’ compensation
• Direct the human resources operational functions and activities related to academic employees, including: minimum qualifications for faculty and administrative staff, faculty salary step placements, faculty tenure review process, faculty contracts, faculty equivalency requirements, faculty seniority, and other issues as required.
• Provide oversight for employee leaves of absence, ensuring compliance with all federal, state, and local laws and regulations, as well as District Board policies and administrative regulations, and maintain the FMLA and family illness database.
• Organize and manage processes and procedures for receiving, investigating, preparing detailed investigative reports, and responding to internal and external complaints or allegations regarding unlawful discrimination, harassment, sexual misconduct, and/or retaliation; respond to federal and state agencies in conjunction with complaints of unlawful discrimination, harassment or retaliation.
• Oversee, train, lead and collaborate with investigators; ensure timely, thorough investigations; prepare comprehensive reports with findings of fact and recommendations. And, conduct administrative investigations as assigned.
• Serve as district’s Title IX compliance officer, ensuring compliance with all appropriate regulations and Title IX requirements, and works collaboratively with Title IX coordinators at the college campuses.
• Develop case management databases to organize, manage, and track incidents; prepare annual statistical reports on the number, nature, and disposition of complaints of discrimination, harassment, and sexual misconduct; track cases, data and trends to identify patterns, and make recommendations to address them.
• Provide leadership to develop and design organizational development programs, employee and management training programs, and other professional development activities.
• Represent the department to outside groups and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Research and prepare technical and administrative reports and studies; prepare written correspondence as necessary.
• Build and maintain positive working relationships with co‐workers, other district employees, and the public using principles of good customer service.
• Foster an environment that embraces diversity, equity, integrity, trust, and respect.

APPLICATION INFORMATION:

• Interested applicants must submit online all materials requested, including: (1) A completed online West Valley-Mission Community College District application; (2) Supplemental application questions; (3) Resume; (4) Unofficial copies of transcripts, if requested; (5) Cover letter and/or reference list, if requested; and (6) Any requested licenses or certificates, if applicable.
• All sections of the online application, including Education and Educational Work History, must be completed thoroughly.
• Supervisor(s) name(s) and telephone numbers must be included in the application.
• Incomplete applications will not be considered.
• Do NOT send unrequested materials. Unrequested materials will be removed from your application and will not be used for consideration of employment.
• The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.

ABOUT TRANSCRIPTS:

• If a minimum requirement is possession of a degree, then a copy of transcripts is required to be included with your application to verify the degree being awarded. If no transcripts are included, the application may be screened as not meeting minimum requirements.
• Should the minimum qualifications state “any combination equivalent to,” then additional relevant work experience may substitute for education. In this case, please upload a document stating such in the Required Transcripts document field.
• Degrees must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
• Candidates with degrees earned outside of the United States must provide official certification of equivalency to U. S. degrees by a certified U. S. credential review service, must have a U.S. evaluation (course by course of the transcripts) and must be submitted with this online application.
• If you do not have an electronic version of the transcript, you can get it scanned at an office supply or copy store; then attach the electronic version of your transcript to this online application.
• Copies of diplomas, grade reports, graduation petitions, transcript evaluations requests, or similar documents WILL NOT be accepted in lieu of transcripts.

For reasonable accommodations and assistance, contact:
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2171 Fax: (408) 741-2564

SELECTION PROCESS INFORMATION:

• After the deadline date, a committee will review and evaluate applications and supporting materials to select the applicants to be interviewed. Meeting the minimum qualifications does not assure the candidate an interview.
• All candidates will receive an e-notification to acknowledge receipt of their application materials. If not contacted within 3-6 weeks following the close of the recruitment, no suitable match was determined at this time.
• Travel expenses to attend first-level interview are the responsibility of the candidate.
• Application materials become the property of the District and will not be returned or duplicated.
• The District may choose to re-advertise or indefinitely delay filling a position. Some positions may include first and second level interviews.
• The District reserves the right to contact former, current, the most recent employers, and others to investigate past employment records of applicants.
• Any tentative verbal offer of employment is contingent upon formal approval of the college Governing Board.
• Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.
• The District DOES NOT provide visa sponsorship.

EEO STATEMENT:

West Valley-Mission Community College District is an Equal Opportunity Employer that seeks to employ a diverse workforce who will contribute to an inclusive and welcoming educational and employment environment. The District is committed to nondiscrimination on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, genetic information, ancestry, gender identity, gender expression, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, military or veteran status, and medical condition consistent with applicable federal and state laws.

Job Type: Full-time

Pay: $203,249.00 - $216,464.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person